What are they?
User Defined Fields are one of the unique features that
have been developed by Stamina Software as an integral
component of our application products. They allow you
to extend the basic data entry fields associated with
key master files without changing a single line of computer
does this mean to me ?
One of the basic truths of commerce is that every business
is different, and although we have tried to accommodate
as many variations to the theme as possible, it is also
true that the information needs of every organisation
are different and reflect the unique corporate culture
example, if we look at, say, inventory, a manufacturer
may require information like a drawing number, engineering
release number and revision number associated with their
products. A distributor on the other hand may want to
keep associated sales products and promotional messages.
a traditional software product if you needed to add
these information fields to your product/inventory master
file you would need to have programming changes made
to achieve this result, which will cost you money. If
in 2 years time you required additional information,
you would need more changes, and so on.
Stamina Software products you do not have to make any
programming changes. The system has been designed in
such a way that you can add additional fields to key
master files throughout the system, like customers,
suppliers, products, jobs and service contracts etc,
without the services of a computer professional.
ease with which this can be done means that you are
more likely to keep this key information electronically,
rather than manually in an external support file, and
this in turn will help ensure that your staff have access
to the information they require to get their job done
your way !
means it is not only quick and painless to keep information
that is important to your business which may have been
omitted in our original design, but you can easily add
(or remove) additional fields in the future as your
information needs evolve.
does it work ?
Each of the major system modules (like Accounts Receivable,
Payable, Inventory etc) has a parameter file associated
with it, which is maintained through a maintenance screen.
These parameters allow you activate or regulate the
operation of key areas of the associated application.
of these areas is the establishment of user defined
fields. You simply enter a question onto the parameter
file, which then becomes a standard field that will
be prompted for whenever a new master file record is
created, and this information can also be amended as
addition to establishing the question as a screen entry
field, the parameter maintenance process also creates
a dictionary item on the master file that describes
this field. This in turn means that entries to these
user defined fields can be accessed by the Query Language
Interface, meaning that you can use these fields to
sort, select/extract or report on as the field is visible
to the underlying database system.