this is where you core business activities are recorded,
you will be well aware of the need for accurate, up
to date information. You need to know if you REALLY
made money on that last job, if you are currently over
budget for another, and ideally should be able to quickly
locate details for jobs similar to the one you are doing
a quote for at the moment.
Job Costing addresses these needs, and also provides
you with a framework that makes it easy to implement
Quality Assurance and Total Quality Control Systems.
Best of all, most of the hard work is done automatically
within other Stamina systems, so being in total control
does not mean a lot of additional effort.
example, Payroll will automatically update your labour
figures using prime cost or overhead recovery costing,
and actual times are also recorded. Purchase Orders
update outstanding commitments for a Job, or materials
and expense allocations when receipts are recorded.
Inventory stores requisitions may also update material
figures, and expenses can also be recorded directly
from the Accounts Payable System.
the absence of these other systems, this information
can be recorded directly within the Job Costing System,
but obviously greatest gains are made from a totally
integrated system, where General Ledger Work in Progress
figures can easily be substantiated and reconciled to,
say, a Job Progress Report.
can be manually initiated for any costing project, or
can be generated from other related systems, like Service
for repair work, or Inventory for manufactured items.
You have control of the static detail maintained for
all jobs, ensuring that the system retails all of the
information you will require for future reference and
is no limit to the number of jobs that can be active
at any one time, and each job can be broken down into
individual activities. Costing information is then recorded
down to the activity level, allowing you to monitor
the progress of each phase of a job in greater detail,
and identify individual problem areas sooner.
activities can vary from job to job, and separate budgets
can be set for each activity if required. If a job is
generated from the integrated quotation system, these
budget figures are extracted from the original quote.
for customers can be invoices when completed, or for
progress payments, using the normal procedures of Accounts
Receivable, with relevant details appearing on the invoice
from job costing. When a manufacturing job is completed
the Inventory System stock levels will be increased
for the finished product, and completed service jobs
update the Service system with actual costs, materials
transactional detail is kept for each revenue and cost
component, allowing for extensive onscreen enquiry and
reporting, which is important for QA purposes. For example,
imagine you have a bearing collapse from "Supplier
X", or a butt weld performed by "Fred Nerk"
is found to be defective.
can quickly identify other jobs where bearings from
the same batch were used, or where Fred did the butt
weld, and warn these customers of the potential problem.
Remember, QA does not mean zero defects, but it does
mean problems are not repeated, so you can offer your
customers a quality product backed by excellent service,
which is as good as money in the bank.
enquiry and reporting procedures will also give you
early warning of a job that is "going off the rails",
rather than having to find out after the job is finished.
You can quickly compare actual costs and times with
budgets, or match job revenue with expense, analyse
how much time is spent doing what.
maintains all your job related records electronically,
allowing you to generate specialised reports and certificates
based on details of repairs or tests you have done for
your customers. A number of standard reports are supplied
with the system, and it is possible to tailor these
to reflect the individual style of report required by
your organisation, or your customer.
retrieval is quick and easy, allowing anyone in the
workshop to gain access to accurate, up-to-the-minute
information (which can of course also be included in
reports). Workshop managers can answer customer queries
immediately over the phone, with finger tip access to
all relevant records and information, including details
of previous queries, responses, jobs etc.
a manufacturing environment work orders in progress,
completed or unstarted can be reported, while a service
organisation can determine the status of all open jobs
for a given customer.
any environment, Stamina Job Costing will give you an
accurate, up to date picture of exactly where you are,
right now, at the touch of a button, letting you get
down to your job of managing your business.
for Job Costing System Flow Chart