is the vibrant heart of your business, pulsing with
every transaction that takes place throughout the entire
Stamina system. Like a real heart, much of the operation
of the General Ledger is totally automatic, being driven
by the normal day to day workings of other aspects of
the Stamina System, resulting in information that is
accurate, up to date and readily accessible.
practical limits exist when installing the system, which
provides free form alpha-numeric coding for the Chart
of Accounts which is automatically replicated across
multiple accounting entities, variable accounting periods
with multiple open financial periods and years, up to
25 active budgets per year, flexible end of year processing
and unlimited retention of information at summary or
addition to the transactions generated from other systems,
you may also enter Manual Journals, Standing Journals
and Accruals (or auto-reversing entries). If you need
to automatically apportion amounts in fixed ratios across
multiple accounts and/or entities, you may use Automatic
Distributions or the Ratio Posting facilities.
more complicated situation that frequently arises is
the need to make journal entries that are related to
the balances in multiple accounts. For example, in a
Retail environment you may decide that you need to apportion
administrative overheads across multiple stores using
a sales ratio, on the basis that stores with higher
sales make a larger demand on administration resources.
a spreadsheet this may be represented by a formula like:
for Store 1
1 Administration Charge =
for ALL Stores
Stamina General Ledger System allows you to define this
type of journal entry by way of the Super Ratio Posting
facilities, automating an otherwise time consuming task.
of original source, all entries to the General Ledger
follow the normal rules for double entry accounting.
In addition, the system will automatically generate
inter-company transfer entries if required, to ensure
that each discrete accounting entity is always in total
enquiry facilities allow you to examine a yearly summary
of any account, and detailed information from any financial
period can be displayed if needed. Consolidations using
an external tiered structure or generalized query can
also be performed for any arbitary grouping of accounting
for General Ledger Account Structure Flow Chart
facilities include numerous Trial Balance options, providing
summary, detailed or comparative figures, Source Cross
Reference transaction listings, production of General
Ledger Work Sheets for end of period adjustments and
even a Potential Bad Posting report that highlights
where the wrong account may have been used for a posting.
special procedures allow you to close General Ledger
Periods, or re-open them if required, perform provisional
or real end of years, load opening balances or load
or restore budget or comparative figures from previous
years. You can even perform General Ledger Stocktakes
if you don't have the Inventory or Fixed Asset Systems.
for General Ledger System Flow Chart