business management demands effective control of your debtors.
Your business survival depends on a continued demand for your
goods and services by your customers, and also on the cash
flow generated by converting your Accounts Receivable into
money in the bank.
Accounts Receivable will help your bad debts through
strict enforcement of your credit policy, and also by
alerting you to potential problem accounts before they
payment follow up routines make it easy to chase outstanding
monies. Flexible selection criteria can be used to identify
accounts that may need personal attention, and details
from previous contacts are displayed for reference and
verification, making your collections much simplier.
addition, finance charges can be automatically calculated
and applied, as an added enticement for your customers
to make payments within the terms of trade you specify.
queries can be answered with equal ease, providing a
new level of customer service. Stamina allows you to
enquire on current and historical transactions, tracing
open transactions, which cheque paid which invoice,
and when, or which invoices were paid by a particular
course you can also examine current account balance,
status, full details of invoices and credits, date of
last payment, period by period turnover and payment
summaries etc on screen. You can even produce a copy
of a document that was originally printed months or
years ago from your historical database if you need
form document entry can be used to produce original
invoices for service billing, progress payments for
the Job Costing System or even quantity/rate related
items, and of course the invoice can fit any existing
stationary you may have.
you product original documentation by hand, or on another
system, then you can utilize the manual transaction
facility to record gross dissections and other key details.
In a wholesale/distribution environment most entries
would originate from the Order Entry and Invoicing System,
and retail transactions would be sourced from the Point
of Sale System.
processing is also available for use in situations like
periodic rentals, standing service charges, block advertising
and other repeat business areas.
payments can be entered online, producing a receipt
if required, with allocation to invoices made at this
point, or later if required. Details of these cash receipts
can be passed to the Bank Reconciliation System for
the production of a deposit slip, which includes details
of all cheques received.
can be products on demand, in a number of formats. Balance
forward customers will obviously have a balance forward
presentation, while open item accounts would list full
details of all current transactions.
item customers can also have a balance forward statement
produced, allowing tighter internal control while keeping
a simple presentation for your customers. Both customer
types can also have Invoice/Statements produced, where
full details of the original invoice are duplicated
on the statement, avoiding the problems associated with
customers who loose invoices.
standard reports include trial balances, both summary
and detailed, in numerous sort sequences, credit limit
exceeded, inactive accounts, low turnover accounts,
sales tax reporting, unapplied credits, disputed transactions
etc, plus the possibilities offered by the Query Language.
Accounts Receivable will help keep you in touch with
your core business and customer base, so that you can
easily monitor who is spending how much, when, and that
they pay on time.
for Accounts Receivable System Flow Chart