like writing cheques, but the companies and individuals that
you deal with must be paid for the goods and services they provide.
The Stamina Accounts Payable System puts you in control of these
liabilities, and is an effective tool for cash flow management,
helping to ensure you claim any valid discounts and maintain
your good credit rating.
also provides you with information that can be used
to negotiate better discounts or trading terms, like
how much you have purchased over the past "X months",
the value of credits issued or the purchases you have
made over a broad category which could be consolidated
to a single supplier.
of invoices and credits can be entered directly into
the Accounts Payable System, or may be passed from associated
systems like the Asset Register or Purchase Orders System.
Each transaction is identified with a unique voucher
number, and due dates calculated using flexible payment
terms, which you can over ride if you have come to a
for Accounts Payable Transaction Cycle
transactions, like rent or lease payments, can be automated
to reduce data entry to a minimum. Buying groups are
also supported, allowing you to purchase from one supplier
but make payment to another, and information is readily
available for claiming and controlling rebates.
payment procedures allow you to quickly select all items
due for payment, or those that will attract a discount
if paid. This list can then be manually refined, or
invoices part paid, until cash requirements are within
your current budget, or alternatively you can manually
select which vouchers will be paid, and those that will
well as producing cheques and remittance advices, disputed
items can also be entered, allowing you to produce an
accurate statement for complete supplier reconciliation,
eliminating the queries often associated with payments.
can still write manual cheques if needed, and prepaid
invoices can also be processed with a single operation.
enquiry and reporting facilities will answer any queries
that may arise on current or historical transactions,
with full open item details or summarized information
control for your suppliers provides a simple method
of compliance to the requirements of International Standards
for Quality Assurance.
Accounts Payable can also process invoices and payments
in foreign currencies, typically used in conjunction
with the Importing System. Foreign currency transactions
are converted to US Dollar equivalents, and foreign
exchange profit or loss is automatically calculated
addition to the normal enquiry and reporting facilities,
full maintenance and tracking of foreign exchange contracts
is also provided by the system, and overseas draft payments
are also possible.
of all cheque payments are passed to the Bank Reconciliation
System, completing the payment cycle in effective cash
your payments need to be approved or ratified, payment
dissection reports show exactly how funds were applied,
and cash requirements reporting allows you to gain pre-approval
for future payments if necessary.
Accounts Payable does not eliminate the need to draw
cheques but it does put you back in control so that
you know in advance who you will have to pay, when and